Advertising Media Buyer/Account Coordinator (Kendall, Fl)

Nov. 8, 2011

Miami, FL

Confidential

Job Description:

We are seeking a highly energetic, Advertising Media Buyer/Account Coordinator*. Responsibilities will be the day-to-day management of an extremely busy executive. Person will handle a wide variety of complex and confidential matters, exercise considerable judgment and discretion in completing assignments and function as the right arm/gatekeeper.

Responsibilities:

Coordinating progress on tasks assigned by the CEO to other managers/employees

Ensuring all tasks are being monitored with regular follow-up information given to CEO

Updating/keeping track of CEO's calendar and activities; ensuring that requirements of all such activities are being met prior to calendar events

Taking care of all of CEO's mail and email, with proper action on any mail/email items

Taking meeting minutes of all meetings involving CEO

Ensuring compliance with deadlines

Monitoring of all critical dates related to CEO's and selected company's activities

Screen telephone calls and maintain files

Responsible for confidential and time sensitive material

Requirements:

Excellent work ethic

Position is 100% computer-dependent. Excellent command of all common computer skills (word processing, spreadsheets, slide presentations, web searches) is required, with a minimum typing speed of 45 words/minute

PC & Apple computer environment

Experience in customer service and sales preferred

College Degree in Marketing/Advertising/Business/Communications preferred

Excellent critical thinking, and critical data analysis

Ability to analyze financial spreadsheets (very important)

Excellent letters of recommendation/references (minimum of 3)

Minimum experience for 5 years in executive-level positions

Bi-lingual (English, Spanish) preferred;

Minimum experience in HR is not required, but preferred

Perfect background check results

This is a challenging position, and the qualified candidate selected for this position will quickly become a very important asset of the company, as he/she will function as a 'helper' to the CEO, and also as a coordinator between the CEO and the rest of the world (both inside and outside the company). A good candidate should be experienced, very energetic, self-motivated and able to multi-task using critical thinking. Interview is full day, and it involves several short interviews and tests. If you do not possess all of the above skills required for the position, please do not apply. If you think you qualify, you are encouraged to apply at your earliest convenience, as the position will need to be filled within the next two weeks. Please submit your resume along with a minimum of 3 references who are willing to provide an objective recommendation for you. If you wish to know more about the company, please visit our website at www.gmgadvertising.com. Phone calls or visits are not accepted, until the initial screening process is completed.