Administrative Assistant (Miami)

Feb. 8, 2012

Miami, FL

Confidential

Position: Administrative Assistant

Employer: 1Miami

Location: Miami Florida

To Apply: Email cover letter and resume to: resumes@seiu.catsone.com

Job Description: The Administrative Assistant is responsible for assisting the directors and leads of the

campaign team in carrying out strategic and programmatic objectives of the campaign. The

administrative Assistant coordinates general administrative and clerical support for the

campaign and participates in the organization's leadership work group.

Duties include:

Provide general administrative, office, and clerical support for the campaign director including word

processing, copying, scanning, mail handling, check requests, and computer help desk functions

Perform event planning and meeting support for internal and external meetings, including all

aspects of meeting logistics including invitations, materials production, venue planning, travel,

vendor relations, food and refreshments, and staff support for event.

Scheduling appointments and coordinating meeting arrangements

Coordinating travel arrangements for staff and members

Maintain events calendars (department an organization-wide calendars)

Maintain community contact database

Maintain electronic filing system for campaign and coordinate with organization-wide

document retention/destruction

Process payroll for campaign team

Participate in organization-wide organizing and political campaigns

Work collaboratively across departments and with other administrative staff

Other duties as assigned, including carrying out tasks outside the normal scope of this job

Job Qualifications:

Proficient in Microsoft Office 2007, computer and Internet- savvy

*Proficient in QuickBooks

Excellent verbal and written communication in English

Extreme attention to detail

Ability to take direction, work independently and in teams with minimal supervision

Excellent problem solving and troubleshooting skills

Ability and desire to work with diverse populations

Ability to learn organization's authorization procedures (for legal compliance)

Willingness to be an advocate for 1 Miami's mission and vision; and

General knowledge of and interest in social justice issues

The successful candidate must be a dependable team player who is able to work well in a fastpaced,

dynamic "campaign" environment and effectively prioritize primary duties during periods of

time when increased support is needed for special projects, activities, and/or situations.

Occasional weekend and evening work will be required.

Preferred experience: candidates with experience working or volunteering for a labor union,

elected official, party, political campaign, issue organization or with a social justice or community

based organization a plus.

Compensation: Wage is commensurate with experience.