Administrative/Public Relations Assistant (Dallas, Tx)

Feb. 22, 2012

Dallas, TX

Confidential

K Strategies is an award-winning public affairs firm in Uptown Dallas recognized for our success in developing effective and influential diversity, public involvement and public relations programs. We are currently seeking a talented professional with experience in the areas of administrative assistance and public relations.

Job Description:

K Strategies has a dynamic, innovative and fast-paced work environment, and this position will enable the candidate to understand the ins and outs of working for a full-service public affairs firm. Responsibilities of the candidate may consist of the following:

Conduct and manage administrative and office duties including:

Answering company phones, welcoming visitors and handling correspondence in a very professional manner

Conducting administrative duties for President of the company

Managing company accounting files including creating invoices, credit card receipt reconciliation and other accounting records in QuickBooks

Creating transmittal letters and other mail and e-mail correspondence

Developing administrative forms and report templates (in Microsoft Word and/or Excel and Adobe Illustrator and/or InDesign)

Creating Excel spreadsheets and tracking data and numbers

Assembling information and reports for managers (in Adobe Illustrator and/or InDesign)

Handling printing, courier and mail order jobs

Managing office equipment, maintenance and supplies including: printers, copiers, telephones, computers, etc.

Managing office and kitchen supplies, and keeping both areas clean and organized

Participating in a professional manner in meetings with owner, clients and subconsultants

Handling correspondence in a very professional manner with clients, businesses, community stakeholders, the public, public officials and community groups

Staying current on community, client and project issues

Provide assistance with public relations projects including:

Creating flyers and marketing pieces (in Adobe Illustrator or InDesign)

Recording (taking) professional meeting minutes

Proofing, reading and editing reports, newsletters and other documents

Coordinating site logistics and other special event planning

Taking and coordinating RSVPs for meetings and events

Managing registration at public meetings, networkers and other special events

Creating PowerPoint presentations

Conducting research and presenting efficient information and conclusions

Creating stakeholder databases and vendor lists

Editing content on project websites

Job Requirements:

Criteria we are looking for in applicants include:

2-5 years of full-time employment experience as an administrative and/or public relations assistant or related areas in a professional setting dealing with clients and C-level executives

Some college courses completed or college degree

Good writing and communications skills (writing samples required)

Experience with QuickBooks

Strong experience in Microsoft Word, Excel, PowerPoint and Outlook

Experience in Adobe Creative Suite (InDesign, Photoshop and Illustrator)

Experience in handling online Internet research, resources and other electronic tools

Extremely detail-oriented and strong organizational and time-management skills

Proven ability to handle multiple tasks and projects concurrently while meeting deadlines

Sharp, quick and critical thinking skills

Strong experience with numbers, quantitative data, calculations and figures

Professional demeanor, image and dress attire

Fast learner and able to complete work quickly

Experience working in a fast-paced work setting

Great ability to be flexible and adapt to change as needed

Outgoing personality, confident and great people skills

Hard working and team player

Ability to occasionally work evenings and/or weekends, as needed

Familiar with the Dallas/Fort Worth area and community

Bi-lingual in Spanish (a plus)

Application Instructions: Please submit cover letter of why you are a great candidate for the position (including current compensation) and resume along with writing, Excel and design samples showcasing your talents to anonymized email address listed above or submit to the email address listed on our website at http://www.kstrategies.com/contact.html. SUBMISSIONS WITHOUT WRITING SAMPLES WILL NOT BE REVIEWED. No phone calls or drop-ins please.