Event Coordinator And Sales Support (Minneapolis, Mn)

Feb. 15, 2012

Minneapolis, MN

Confidential

Plexus International is seeking energetic and motivated professionals to join our team. If you have outstanding customer service skills and are a hard worker then we want to hear from you! Please submit your cover letter and resume. For an appointment time, please call (612) 238-1205. Primary Roles include answering incoming calls, coordinating the activities for training events and Accounts Payable/Accounts Receivable responsibilities as outlined below:

Responsibilities include but are not limited to:

Event Coordination

Provide logistical support to sales and scheduling to ensure all necessary details are completed relating to the running of a training event in both onsite and open enrollment settings including:

o Work closely with sales and scheduling to be aware of and monitor the planning, securing and scheduling of events to proactively complete the necessary tasks

o Secure the venue for Open Enrollment training in line with the expectations for event success and financial limitations

o Secure the Proctor for the event as appropriate

o Provide the Trainer(s) and Proctor with needed venue related information

o Provide logistical support gathering needed information from customer if not otherwise available

Reception and Office Responsibilities

Answer the phone in a professional manner and direct caller to appropriate person

Maintain the office supplies and order supplies as needed

Maintain the copier and fax machines ensuring paper loaded when needed and faxes distributed as appropriate

File hard copy and/or electronic copies of course/participant results as needed

Accounts Payable/Accounts Receivable Responsibilities

Enter vendor invoices on accounting system verifying receipt of product and/or service

Maintain the pending Accounts Payable file

Match up vendor payments made with bills paid and file in the appropriate completed Accounts Payable file

Create invoices for On-site training events in a timely manner in line with the signed agreement and/or customer purchase order

Record Invoice number in the Schedule file to show closure for that event

Invoice customers for Materials orders fulfilled, sending invoices to customer and maintaining the pending Accounts Receivable file

Process credit card payments as appropriate and send receipt to customer

Enter check payments received from customers, prepare bank deposits and submit to bank

Match up customer payments with outstanding invoices and file in the appropriate completed Accounts Receivable files

Expedite both the Accounts Payable and Accounts Receivable pending files on a weekly basis and follow-up on past due accounts as appropriate