Experienced Office Manager (Washington Dc)

Jan. 23, 2012

Washington DC, VA

Confidential

Rhodes and Weinstock, LLC has a wonderful opportunity available for an experienced DC Office Manager. This persone will serve as the "face" of the Washington office with responsibility to interact with Members of Congress, dignitaries and foreign visitors. The DCOM will be responsible for supervising all operations in the new property purchased by Amway in Washington DC, including liaison with all vendors and maintenance contractors, caterers and event coordinators and with Amway facilities staff in Ada, Michigan. The DCOM will supervise the budgets for the building, Worldwide and Federal Government Affairs. The DCOM will act as executive assistant to Amway's Vice President for Public Policy to include managing his schedule, arranging travel and expense reporting. While neither dictation from nor typing for the VP, the DCOM must ensure that all documents produced by him (either on paper on in an electronic format) or others in the office are typo-free and formatted correctly. The ideal candidate will be a dynamic, assertive, results-oriented individual who is fully capable of making independent decisions and resolving any problem that arises.

The successful individual will leverage their proficiency to . . .

Ensure the smooth operations of the building.

Ensure that building maintenance is kept to a high standard.

Maintain schedule/calendar for the VP.

Coordinate travel planning, both domestic and international.

Process expense reports.

Create and maintain files and contact lists.

Coordinate events and meetings for the office.

Process invoices, coordinate payments and track expenses.

Manage the budget for the building and government affairs.

Maintain an active liaison with OCE administrative staff, Corporate Communications and North American GA with regard to their use of the building.

The accomplished individual will possess . . .

Strong communication skills -- both verbal and written.

The ability to develop and implement processes for the property and personnel.

Problem solving and critical thinking skills.

Strong interpersonal skills and the ability to effectively multitask in a fast-paced environment.

Relationship building skills.

The ability to be flexible and display appropriate professional discretion, tact, judgment, and confidentiality for managing highly sensitive and confidential company information.

The ability to contribute and work effectively in a team environment.

The successful candidate will have . . .

College experience or equivalent is highly desired.

10 to 12 years of experience showing professional growth and professional responsibility for budgeting and operations. Supervision of physical space or of building maintenance personal highly desirable.

Proficiency with Lotus Notes and MS Office Suite.

Strong accounting skills with the ability to adapt to Amway's accounting software.

Comfortable trying new technologies and a willingness to adapt to them as they become available.

Executive thinking skills with the ability to prioritize daily workload and schedule long-term projects.

Qualified candidates please reply to this post with a cover letter and Word version resume.