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Office Administrator (Santa Ana)
Oct. 7, 2011
Orange County, CA
Confidential
We are seeking an organized and flexible self-starter to join our team as an Office Administrator. About us; we produce products for fortune 500 companies and provide an agile and independent environment.
The Office Administrator position is a vital role in our company and provides enterprise wide support to employees and executives. The role is dynamic and crosses boundaries with primary interfaces in Finance and Human Resources but also supports sales, operations and marketing initiatives. The individual will have an opportunity to step into a role that has practices in place but will have the freedom of improving processes with forward thinking ideas and technologies.
Job Requirements
Experience in an environment that outsources Human Resource responsibilities
Experience in payroll administration
Experience in benefits & retirement administration
Knowledge of finance practices preferred
Proficient in Microsoft Office software with emphasis in Excel
Proactive self improvement through training seminars and online tools
Strong written and verbal communications skills
Strong organization skills; can prioritize and multi-task in a fast paced environment
Comfortable in lead roles and in front of small audiences
Positive, enthusiastic outlook, proactive and solution-oriented
2+ years in a professional environment
Bachelor's degree
Job Description
Human Resource Support
Company point of contact for all benefits and personnel related issues/questions
Coordinates with outsourced HR firm for benefits and employee relations issues
Maintains sound employee relations through consistent personal contact
Process new hires, terminations and other employee personnel changes
Prepares and processes employee personnel records to include updating records as needed
Effectively communicates required employee postings and general information
Maintain confidentiality at all times
Payroll Support
Review time sheets for time & labor issues
Prepares and processes bi-weekly payroll in conjunction with outside payroll service
Complete employee verification forms
General requirements
Supplier relations support
Coordinate corporate announcements and initiatives
Creates documents, reports and correspondence
Assist with event planning and implementation
Monitors and maintains office supplies and facilities requests
Point of contact for company memberships
Receives, sorts and distributes incoming mail