Admin For Multi Family Broker (Mission Valley)

Feb. 15, 2012

San Diego, CA

Confidential

Multi Family Broker is seeking an experienced Marketing & Administrative Assistant. This is a full-time position working 40 hours Monday-Friday 8:00-5:00. This is a position for a high energy professional with strong problem solving skills and the ability to address changing needs in a fast-paced environment. The Administrative Assistant will work exclusively for a top producing agent. The agent is a 20 year veteran of multi-family and commercial sales. This is a great opportunity for a poised and articulate professional who represents world class executive support to act as a strong right arm for an industry leader.

Candidates should have 3+ years in a support role. Must have excellent organizational skills, ability to handle pressure and deadlines. Must have the ability to multi task with attention to detail, and excellent customer service skills (both written and verbal). This is an excellent career opportunity for a dynamic, strategic thinking, proactive assistant!

Responsibilities include:

Communicating with and providing direct support to the Broker.

Working with Escrow.

Data entry into Costar and Loop Net.

Preparation of reports and general correspondence.

Maintenance of files, project lists, databases, websites and administrative calendars.

Compiling marketing reports.

Preparation of marketing literature and other advertisements.

Communication with clients.

The successful candidate must possess the following skills, knowledge, and experience:

Proficiency in graphic design (Adobe-In design OR Publisher).

Current Real Estate License with the DRE or willingness to obtain one.

Must have resided in this area for a minimum of 3 years.

Excellent Typing speed.

Should be creative and tech savvy.

Advanced word processing capabilities.

Proficiency with Microsoft Excel to include the ability to format worksheets, compose formulas, and import/export data.

Proficiency in maintaining a CRM (Salesforce).

Excellent writing (composition), spelling and grammatical skills.

Strong clerical orientation in addition to administrative/office management skills.

Current experience using and proficiency in PowerPoint.

Comfort and experience with taking instructions and dictations.

Help create systems and procedures.

Confident and pleasant personality.

Ability to maintain confidential information.

Self-starter, flexible (both in terms of hours of availability and ability to multi-task).

Strong organizational skills.

Please include resume with references.